How to control access on dashlets

Is it the Dashlet that you don't want to make available or the data within the Dashlet?

We want to be able to control who can use the dashlet. Ideally we would like to have control on the list of dashlets per user/team/role. As said in the starting post currently we implement validation logic in the controller so if a user adds a dashlet and they are not entitled to use it they get an error.

Hi Jeroen,

You can limit a dashlet by module in the config file of the dashlet, so, you can create a rol and permissions about the module for limit the user access. Because today I dont think there is a way for have the access control you want. 

Or you can do it too, as an encrypted (a little of "name in disguise") dashlet name and an empty description so you hide the dashlet for the users.

I hope it is helpful.

Kind Regards.

Jeroen Somhorst,

Normally when you build a custom dashlet, you also have a custom api that goes with it, to retrieve from the backend the data you need to show.

As you correctly hinted at, on the backend api side you would do all your check and balances (can the user see what will be shown? can the user act on what is presented the them?) and return the correct data to the UI part.

Then on the UI part you can show relevant message (ie: an empty dashlet with a self-explanatory message, or the standard message used throughout the system "No data available.").

Basically, any user would be able to add the dashlet, but it will not show anything (or potentially show partial information) for the users that are not supposed to have access.

That's how I would implement it.

Hope it helps

Hi Jeroen,

I think you can see from the answers above that this is currently only solvable via code.

I might suggest that if dashlets could be managed as records and associated with Teams, then the Sugar Teams security could take care of the rest. This might be a good idea to suggest to the Products team: https://sugarclub.sugarcrm.com/explore/sell/i/product-suggestions

Regards,

Adam

Many thanks everyone for the great suggestions. I just added a new idea to the product suggestions.